How to Fillup and upload data for Approval Process?

General Instructions:
1.Login:All forms must be filled under College Login : Hence all colleges must ensure they have their  password
2.Change password: Colleges are requested to change the password of their choice after receiving the password from department or from mahadnyaan team. 
3.Proforma प्रपत्र : For Approval prrocess: there are 7 proformas, i.e prapatra.  प्रपत्र, Out of 7, many  proformas are subdivided in more than one propformas.
4.Proposal : 
1.Sections: Document is built up of Sections, 18 of them for Aided Colleges.  
2.Forms and scanned docs :  Each section is built up of several forms for tabular data and some scanned images
3.Scanned images will have names as unique ID made up of several components 
5.Forms with Fixed Number of rows: Those proformas which have definite number of rows, have been kept as such. 
6.Forms with Flexible number of Rows: Those proformas which have indefinite number of rows, appear to have only one row in the form. It is assumed that author will need to enter the data for each row once, need to review the same and if necessary either delete the whole row or change part of it. .As a row is filled , author 'Add's the same, the row appears in the following section with additional buttons to the right named  'delete' or 'change'. 
7.Adding form to Proposal Document : When all rows appear to have been filled , you can store the table for adding to the proposal document.
8.In some forms their will be 'Update' button. Click on it to submit the record.
9.After login, colleges can see the 7 proforma menu and home menu on the screen.like प्रपत्र 1, प्रपत्र 2, प्रपत्र 3, प्रपत्र 4, प्रपत्र 5, प्रपत्र 6, प्रपत्र 7.
1.In each praptra menu there is sub menu related to that prapatra.
2.Colleges have to select all the proformas (Prapatra) one by one, and have to fill them up online.

10.For Prapatra1:
1.Prapatra1 has name in the heading as  "कनिष्ठ महविद्यालय सांखिकीय प्रपत्र1(सन 2008-सन 2009)
2.In prpatra 1 there are three submenu/prapatra as:कनिष्ठ महाविद्यालय सांख्यिकीय माहिती प्रपत्र-१,इयत्ता ११ वीत प्रवेश दिलेल्या विद्यार्थ्यांची संख्या ,इयत्ता १२ वीत प्रवेश दिलेल्या विद्यार्थ्यांची संख्या.
3.Select the submenu from Praptra1 and fill the all details required.  
4. In कनिष्ठ महाविद्यालय सांख्यिकीय माहिती प्रपत्र-१	
	1.college name, 
	2.address, 
	3.office address, 
	4.pin code,
	5.principal name, 
	6.vice principal name,
	7.email addresses of College,  Principal, Vice Principal  
	8.phone number, in particular mobile numbers etc. 
5.For colleges which have given this data earlier,  fields willl appear populated with data when college opens that prapatra. College may edit that and fill up the blank fields 
6.Then the table given in which colleges have to fill necessary data.Follow the steps given below: 
	1) after filling the data click on the "Add" Button. The record will be shown below the table. 
	2) The fields will be blank, If college have to add new data they follow above step. 
	3) If college have to change the record they have to click on "Change button" given in front of record i.e 		   added.College can also Delete data if they don't want that data to be submitted.     
	4) After filling all the data college should check and verify the data they have fill up is proper or not.
	5) Then click the submit button in down. The praptra will be submitted.
7.In इयत्ता ११ वीत प्रवेश दिलेल्या विद्यार्थ्यांची संख्या ,इयत्ता १२ वीत प्रवेश दिलेल्या विद्यार्थ्यांची संख्या. tables fill data and submit it. Total will be calculated automatically.




11.For prapatra2:

a) Prapatra has name in the heading as "कनिष्ठ महविद्यालय एकत्रीत विषय निहाय तुकड्या व विद्यार्थी संख्या प्रपत्र 2"
b) In this prapatra two submenu given as:
                     
	    submenu 1: name is "विद्यार्थी संख्या प्रपत्र" 
			college have to select the type of college given as below: 
			  कनिष्ठ महविद्यालय:  अनुदानित/विना अनुदानित/कायम विना अनुदानित 
 	                                  क्षेत्र	       :   आदिवासी/ बिगर आदिवासी/(शहरी/ग्रामीण) and remaining fields.

In this section all the related details have to fill up in the table and check the data.After filling and checking, submit the data by clicking Submit Button.Follow the steps given below:
		
		1) after filling the data click on the "Add" Button. The record will be shown below the table. 
		2) The fields will be blank, If college have to add new data they follow above step. 
		3) If college have to change the record they have to click on "Change button" given in front of record i.e 			  added.College can also Delete data if they don't want that data to be submitted.     
 		4) After filling all the data college should check and verify the data they have fill up is proper or not.
		5) Then click the submit button in down. The praptra will be submitted.

	    
            Section 2: name is " विषय निहाय तुकड्या व विद्यार्थी संख्या व कार्यभार तासिका (in this text box college have to give the minutes of lecture)मिनिटांच्या आहेत."
                      In the table given below college have to fill up all the necessary data fields and then submit it after checking.for this follow the step given below. 
			
		1) after filling the data click on the "Add" Button. The record will be shown below the table. 
		2) The fields will be blank, If college have to add new data they follow above step. 
		3) If college have to change the record they have to click on "Change button" given in front of record i.e 			   added.College can also Delete data if they don't want that data to be submitted.     
 		4) After filling all the data college should check and verify the data they have fill up is proper or not.
		5) Then click the submit button in down. The praptra will be submitted.



12.For Prapatra 3:

1. Prapatra 3 has two submenu named as:विषय निहाय, तुकडी निहाय विद्यार्थी संख्या प्रपत्र ३, उच्च माध्यमिक पडपडताळणी,
2. Click on the submenu and fill all the details as per given in the Table.Enter details in given place.Follow the steps:

		1) after filling the data click on the "Add" Button. The record will be shown below the table. 
		2) The fields will be blank, If college have to add new data they follow above step. 
		3) If college have to change the record they have to click on "Change button" given in front of record i.e 			   added.College can also Delete data if they don't want that data to be submitted.     
 		4) After filling all the data college should check and verify the data they have fill up is proper or not.
		5) Then click the 'update' button in down. The praptra will be updated.

13.For Prapatra 4:
1.Prapatra 4 has two submenu named as:कनिष्ठ महाविद्यालयातील कर्मचा-यांचे प्रपत्र ४, यापूर्वी मान्यता दिलेल्या शिक्षण सेवकांचे मुखपत्र क्रमांक २, शिक्षकांची अनुशेषाबाबतची स्थिती 
मान्यता घ्यावयाच्या कर्मचा-यांसाठीची मुखपत्र क्रमांक ३ 
2. Read the given Instruction सुचना in top of the table.To fill up data follow the steps:
		1) after filling the data click on the "Add" Button. The record will be shown below the table. 
		2) The fields will be blank, If college have to add new data they follow above step. 
		3) If college have to change the record they have to click on "Change button" given in front of record i.e 			   added.College can also Delete data if they don't want that data to be submitted.     
 		4) After filling all the data college should check and verify the data they have fill up is proper or not.
		5) Then click the 'Submit' button in down. The praptra will be submited.
		6) In some forms their will be 'Update' button. Click on it to submit the record.

14. For Prapatra 5:

1. Prapatra 5 has two submenu name as:कार्यभार विवरण प्रपत्र ५(अ) ,कार्यभार विवरण प्रपत्र ५(ब) 
2. To fill up data follow the steps:
		1) after filling the data click on the "Add" Button. The record will be shown below the table. 
		2) The fields will be blank, If college have to add new data they follow above step. 
		3) If college have to change the record they have to click on "Change button" given in front of record i.e 			   added.College can also Delete data if they don't want that data to be submitted.     
 		4) After filling all the data college should check and verify the data they have fill up is proper or not.
		5) Then click the 'Submit' button in down. The praptra will be submited.
		6) In some forms their will be 'Update' button. Click on it to submit the record.



        












For Uploading Scan Images:

1)Colleges will be given the place on each Prapatra to upload the necessary scanned images for that Prapatra.

2)Name format for the Scanned image may be as: collegeid/few Letters of Collegename_Prapatraname_(if section thensection name)_scannedImageName, 
3)For teachers details scanned Image :  Collegename_Prapatraname_(if section thensection name)_teachername_scannedImageName.
4)For any Certificate scanned Image : Collegename_Prapatraname_(if section thensection name)_CertificateName.